When it concerns documents, security is of paramount importance. Data breaches can be costly and reputations of businesses can be damaged by leaks that compromise sensitive information of employees or customers. Using secure document storage solutions to keep your documents well-organized, accessible and secure helps protect your business from cyber-attacks and other threats.
Document storage solutions are online, encrypted and safe from hackers. This means that your documents are secure even if they are accessed through devices owned by others or colleagues.
Many document storage solutions click here to read include a variety of collaborative tools to allow users to easily review and comment on files. You can also find solutions that integrate with your existing systems, decreasing the number of applications. This reduces the chance of a security breach, by ensuring that users only have access to a single platform to collaborate and share documents.
In addition to encrypting your stored documents, you should search for a solution that also includes multi-factor authentication (MFA). This is particularly crucial when employees are working remotely, and requires that they verify their identity using a phone call, an app or text message before they can access or edit your files.
Redtail Imaging is a document management solution for RIAs that combine the security of cloud storage with collaboration and content management capabilities. It provides bank-level security and can be set to industry compliance with FINRA or CFPB regulations.